Zoop is billing-first HVAC software that handles the full job, quotes, scheduling, dispatch, payments, and recurring maintenance plans, in one place. Free during beta, with no per-seat cost.
From the first quote to the final payment, Zoop covers the whole job lifecycle, so you stop stitching tools together and start running clean.
Build estimates with line items from your Pricebook, set an optional expiration date, and convert a quote to an invoice in one click, every line item, tax rate, and detail carried over.
Send a secure payment link your customer pays from their phone, cards or ACH bank, with Apple Pay and Google Pay surfaced automatically. Saved cards make repeat jobs instant.
Assign techs to jobs, see day, week, month, or list views, and filter the dispatch board by crew. Set RRULE-based recurring job series for maintenance routes that auto-build week after week.
Turn one-time customers into recurring revenue. Build membership and maintenance plans with custom schedules, auto-pay gated by a full consent and compliance trail, and one-click pause, resume, or cancel.
Publish a public storefront with your services, hours, service area, and brand, then let new customers book a visit through a 3-step online booking widget. Real lead generation, not just a business card.
Every contact, location, note, and past job lives in one customer record. Your office knows the account before the phone stops ringing, and your techs roll up knowing what was done last time.
Spring and fall tune-ups are the backbone of an HVAC book. Zoop handles both halves: recurring job series put the visits on your techs’ calendars automatically on a rolling window, while recurring billing charges the plan on whatever cadence you set. Auto-pay is gated by a customer authorization flow with a complete payment-consent trail, mandate, IP, disclosure version, and one-click revoke, so the money side stays clean and compliant. Set it up once and the maintenance season runs itself.
Zoop is built around getting you paid. Invoices support named tax rates with per-line overrides, tax-exempt customers, and tax snapshots on historical invoices, so a void-and-reissue never rewrites the past. Automatic dunning chases overdue balances with reminders and manual retry. Record cash and check payments by hand, show offline instructions like Zelle, Venmo, or Cash App right on the invoice even before Stripe is connected, and run partial or full refunds when you need to. Payments are Stripe-backed end to end.
Both. Zoop is billing-first, but it runs the whole job. You get one-time jobs with tech assignment, a multi-view calendar (day, week, month, list), a dispatch board with crew filtering, shareable calendar URLs, and RRULE-based recurring job series for repeating maintenance visits. Scheduling and dispatch are live today, not a future promise.
Zoop is free during beta. There is no per-seat cost, pricing is role-based (owner, office, tech), not seat-capped, so you can add your whole crew without watching a head count. Payment processing runs through Stripe at standard Stripe rates.
Yes. Build recurring plans with cadence presets or custom schedules, then charge now, skip, pause, resume, or cancel as needed. Auto-pay is gated by a customer authorization and attestation flow with a full payment-consent compliance trail. Pair it with recurring job series so the tune-up visits land on your calendar automatically too.
You send a secure payment link and the customer pays from their phone, no login, no account. Stripe handles cards and ACH bank payments, and surfaces Apple Pay and Google Pay automatically. Cards can be saved for repeat work. You can also record cash, check, or offline payments like Zelle, Venmo, and Cash App by hand, and show those instructions on the invoice.
Not yet. Tap to Pay (Stripe Terminal) is on the roadmap. Today you collect payment through secure payment links, saved cards, and ACH, plus manual recording of cash, check, and offline methods.
Yes. Publish a public storefront with your services, hours, service area and radius, brand color, and logo, complete with SEO and JSON-LD. New customers use a 3-step online booking widget to browse availability and request a visit, which creates a time hold for your team to confirm. It’s a real lead-gen channel built into your account.
Quotes, scheduling, dispatch, payments, and maintenance plans in one place. No per-seat cost, no contract, free while we’re in beta. Get set up in minutes with just your company name and trade.
